How to use this guide
- Button names are written exactly as they appear in the app, like « New Project ».
- Click means a normal left mouse click. Right-click is mentioned explicitly.
- Select means choose an option from a dropdown list.
- Steps are numbered. If you get lost, return to the last numbered step.
- Tips are short suggestions to help you work faster or avoid mistakes.
What the app does
Transcription App helps you:
- Organize work into projects
- Upload audio or video files
- Transcribe media into editable segments
- Run speaker tools on transcripts
- Create project notes in separate note windows
- Style subtitles on top of your video in subtitle editor mode
- Import and export transcripts, subtitles and notes, and back up your projects
Quick start (first transcription)
- Open the app and click « New Project ».
- Enter a project name, optionally add a description, then click « Save Project ».
- Inside the project, click « New Media ».
- Choose an audio or video file.
- Fill in the file metadata and click « Upload ».
- On the file card, click « Transcribe ».
- In the queue, click « Click here to transcribe items ».
- If the model window opens, select a model (Whisper Base in free mode; Whisper Large Turbo, Parakeet v3, Whisper Medium or Whisper Small with a subscription), review the device and dtype, then click « Start Processing ».
- When the file finishes, click the file card to open the transcript.
- Review the transcript, edit what you need, then click the Save icon.
For more detail on uploading and transcribing, see 5. How to transcribe a file. For model and dtype choices, see 8. Guide to Settings.
Tip: For short files, keep the default settings and transcribe first. You can refine settings later.
Looking for tags, advanced search or documents? These research tools are no longer part of Transcription App. They now live in Qualitativist, our qualitative research suite built on the same private, on-device transcription, with a literature library and citations in Word as well.
Next: 2. Core Concepts →